Committees and board responsibilities

Note: This is based on some data from 1999.

Charis Singer Committees and Subcommittees

Operations Committee
  • Concert Space (two people) 
    These two people would be the primary contact for the concert space. It's probably important to have a single point of contact to avoid confusion on both our part and theirs.
    • finding space and following through with all necessary paperwork and contacts;
    • confirming space and securing it with any required payments;
    • scheduling of dress rehearsals and pre-concert rehearsal, in conjunciton with music director;
    • defining room requirements (kitchen, reception area, dressing rooms and warm-up room)
    • confirming all arrangements with the sexton or responsible person;
    • obtaining key to concert space, if possible (provides flexibility)
    • coordinating buffet space and requirements (tables, refrigerator, trash receptacles, etc.).
  • Concert Logistics (8 People)
    • Furniture / Equipment (risers, chairs, music stands, podium, tuning forks, trash cans, extension cords, etc.): ne Person
    • Care and feeding of instrumentalists / soloists / ringers (directions, music, instrument transportation / storage / tuning):
    • Ushering / Ticket Collection:
    • Hospitality / Reception:
    • Program (layout and printing): Program Notes require research and are time consuming to prepare. They are therefore listed as a separate issue.
    • Program Notes
    • Flyer (design and printing)
    • Recording
    • Miscellaneous (directions to concert and rehearsal locations if not at Dobbs, page turner (dress rehearsal and concert)
  • Publicity (2-3 People)
    • Tickets (Design and printing)
    • Database Management
    • Preparation of Press Release
    • Distribution of press releases
    • Preparation and analysis of "wine raffle" tickets
  • Fund Raising (2-3 people)
  • Music (5-6 people) 
    Even though this committee handles long-range issues, it's still a time commitment.

Board Responsibilities

In addition, there are issues that need to be handled at the board level:
  1. President
    • Run Board Meetings, Announcements
    • Supervise all other board/committee work
    • Concert Dress
    • Dates / TImes of extra rehearsals, including dress rehearsal (in conjunction with concert space, since the space may not be available.)
    • Updating of web site
  2. Vice-President
    • Review of all requirements for concert production to ensure they are completed on schedule.
  3. Secretary
    • Minutes of Board meetings
    • Publish & distribute newsletters, announcements, rosters
    • Concert and Rehearsal Schedule
    • Roster & Abscences Schedule
  4. Treasurer
    • Manage finances
    • Ensure compliance with all IRS regulations (1099 forms, etc.)
  5. Music Director
    • Selection of Music
    • Title / sub-title / and brief description of concert program;
    • Selection of Instrumentalists, Soloists,and Ringers, if required
    • Selection of paper for flyer and program
    • Distribution of names, addresses, telephone numbers of Instrumentalists, Soloists, and Ringers to President.
    • Notification to treasurer of fee for instrumentalists, soloists, and ringers
    • Review and update group description on program
    • Review and update director's biographical information
  6. Librarian
    • Ordering and distribution of music to choir members;
    • Concert music for soloists, ringers, instrumentalists, including special instrumental parts, if required;
    • Collection and storage of music.